# Grayhat Career: Project Manager - Full-time, onsite

> Public Grayhat career detail for Project Manager - Full-time, onsite.

## Document Metadata

- Canonical human URL: https://grayhat.studio/careers/HR-OPN-2026-0012
- Content language: en
- Variant: full

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## Site Header

### Company Information

- Company: Grayhat Developers PVT Ltd
- Brand: Grayhat
- Base URL: https://grayhat.studio/
- Tagline: We build cool stuff
- Description: Grayhat develops technology solutions for clients around the world, ranging from startup apps to full-fledged existing systems.
- Vision: We aim to make a significant impact in future tech, and build solutions which can be used by the people around us.
- Established: 2022
- Service areas: Global

### Primary Navigation

- [Home](https://grayhat.studio/)
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- [About](https://grayhat.studio/about)

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## Role Snapshot

- ID: `HR-OPN-2026-0012`
- Status: Open
- Department: Management
- Company: Grayhat
- Planned vacancies: 0
- Remaining vacancies based on current snapshot: 0
- Created at: 2026-09-04 10:28:02.985371

## Current Page Content

- Management @ Grayhat

### The backbone of Grayhat's reliability and consistency.

Grayhat is looking for a **high-agency Project Manager** who can take ownership of projects, bring clarity to complex problems, and keep teams moving toward outcomes.

This isn't a role limited to managing timelines and asking for status updates. You'll work across **engineering, product, research, design, clients, sales, and leadership** to make sure projects are well-planned, well-executed, and continuously improving.

You'll wear multiple hats, operate in an environment where things change quickly, and be expected to take initiative when you see something that can be improved.

If you enjoy solving problems, building better systems, and helping teams do their best work, you'll fit right in.

## What You'll Own

### Agile & Scrum Leadership

Take projects from **"we should build this" → "it's shipped."**

- Turn requirements and discussions into concrete plans, milestones, deliverables, and timelines.
- Break large problems into work that teams can execute effectively.
- Create sprint plans aligned with client requirements and business priorities.
- Keep engineering, product, design, research, and clients aligned.
- Track dependencies, capacity, risks, and deadlines.
- Identify blockers and risks early and drive them toward resolution.
- Facilitate daily stand-ups, sprint planning, reviews, and retrospectives.
- Manage backlog refinement in **Plane**.
- Ensure tickets are clear, actionable, prioritized, and properly scoped.
- Track sprint progress and adjust capacity planning to meet release targets.
- Adapt Agile practices to the needs of individual teams and projects, including hybrid Kanban/Scrum approaches where appropriate.

**The goal isn't perfect Agile ceremonies.**

The goal is to **ship better software, more consistently.**

### Stakeholder Management

Projects work best when everyone understands what we're building, why we're building it, and where things stand.

You'll work across:

**Client ↔ Product ↔ Engineering ↔ Design ↔ Research ↔ Leadership**

Your job is to keep those groups aligned.

- Communicate continuously with clients, executives, product owners, and internal stakeholders.
- Make sure important information reaches the right people at the right time.
- Translate technical progress into clear business impact.
- Translate business requirements into something technical teams can execute.
- Manage expectations proactively.
- Conduct regular roadmap and project reviews with leadership.
- Understand stakeholder influence, expectations, and interests and tailor communication accordingly.
- Mediate competing priorities between engineering, product, research, and business.
- Balance technical debt against new features.
- Balance user simplicity against the needs of administrators, organizers, and other power users.
- Know when to push back, when to escalate, and when to take ownership and resolve an issue directly.

**Escalate blockers with context, impact, and a proposed path forward.**

### Project Reporting & Visibility

Leadership shouldn't have to chase you for project status.

You will build reporting systems that clearly answer:

- Where are we?
- Where were we supposed to be?
- What's late?
- What's blocked?
- What's at risk?
- Why?
- What changed?
- What do we need to do about it?

You'll:

- Establish reliable reporting mechanisms that give teams and leadership a clear picture of project health.
- Track metrics such as sprint velocity, burndown, cycle time, throughput, capacity, and delivery timelines.
- Identify trends and bottlenecks through project data.
- Turn project data into actionable decisions.
- Keep project documentation, decisions, requirements, and status information accurate and accessible.
- Build a culture where project status is transparent and predictable.

### No surprises.

Good project management means identifying problems early enough that we can do something about them.

### Process Engineering & Continuous Improvement

Grayhat is growing, and our processes need to grow with it.

You'll be expected to look at how we work and ask:

****"Can we do this better?"**Then help make it happen.

You'll help design and improve processes across:

- Proof-of-concept development
- Software Development Lifecycle
- Product Lifecycle
- Research Lifecycle
- QA Lifecycle
- Release management
- Client delivery
- Internal operations

You'll:

- Identify inefficiencies in how projects are planned, developed, tested, and delivered.
- Observe how teams work and turn recurring patterns into repeatable processes.
- Build systems that make project execution faster, more predictable, and less dependent on individual people.
- Continuously improve processes based on real project outcomes.
- Balance process consistency with the flexibility required by different products and teams.

If the same problem keeps happening, don't just solve it again.

**Improve the system that caused it.**

### Technical Enablement & Automation

You don't need to be a software engineer.

But you **do need to be technically curious.**

Learn enough coding, scripting, APIs, and automation to identify opportunities for improvement and eliminate repetitive work.

You will:

- Develop a strong understanding of software engineering practices and development workflows.
- Learn enough coding to understand technical problems and communicate effectively with engineers.
- Identify repetitive manual work and automate it wherever possible.
- Build or facilitate automations, scripts, integrations, and internal tools.
- Improve project reporting, ticket management, communication, QA, and operational workflows through technology.
- Become comfortable navigating technical discussions and identifying dependencies.
- Work effectively in an environment where AI-assisted development and AI agents are increasingly part of engineering.

You might build:

- Project reporting automations
- Ticket management workflows
- Slack/Discord/Email integrations
- Automated QA checks
- Internal dashboards
- Data pipelines
- Notifications and alerts
- AI-assisted workflows

We're surrounded by powerful tools.

**Use them to make the team more effective.**

### Team Development

Your job isn't to become the team's permanent coordinator.

It's to help the team **become better at managing itself.**

You'll:

- Mentor team members on planning, prioritization, communication, and accountability.
- Help people develop stronger self-management and ownership habits.
- Encourage teams to identify and resolve problems independently.
- Build a culture where people own outcomes rather than simply completing assigned tickets.
- Foster psychological safety around retrospectives and honest reporting.
- Help teams become increasingly autonomous as they mature.
- Reduce dependency on project managers over time.

The goal isn't for everything to depend on the PM.

The goal is to build teams that **know how to move forward independently.**

### Product & Business Understanding

A successful Project Manager at Grayhat understands that shipping tickets isn't the same thing as building a successful product.

You should be able to understand and reason about:

- Business processes
- Product development
- Marketing
- Sales
- Software development
- Client requirements
- User experience
- Research and experimentation
- Quality assurance
- Delivery and operations

You'll often need to balance competing needs—for example, keeping a product simple and intuitive for its end users while providing the advanced functionality required by organizers, administrators, or other power users.

You need to understand **why we're building something—not just what we're building.**

## What We're Looking For

We're looking for **high-agency operators** who are comfortable taking ownership.

People who:

- See a problem and take initiative to address it.
- Don't need to be told every step.
- Are comfortable operating without a perfect playbook.
- Can manage multiple projects without losing track of important details.
- Can switch between strategy and execution.
- Communicate exceptionally well.
- Are honest when things are going well—and especially when they aren't.
- Can be trusted with information, commitments, and difficult conversations.
- Understand how businesses actually work.
- Understand sales, marketing, product, and software development.
- Understand the SDLC.
- Understand how effective ticketing works.
- Think in systems and processes.
- Can extract processes from messy conversations.
- Are technically curious.
- Are comfortable working closely with engineers.
- Are willing to learn code.
- Look for opportunities to automate repetitive work.
- Know when to escalate and how to provide the context needed to make good decisions.

### Must-Haves

- Flexible and adaptable.
- Comfortable wearing multiple hats.
- Strong multitasking ability.
- Honest and trustworthy.
- Strong understanding of business processes, marketing, sales, and the SDLC.
- Excellent written and verbal communication.
- Strong reporting and documentation abilities.
- Strong understanding of ticketing culture.
- Strong process-thinking ability.
- Technically capable enough to understand software development workflows.
- Willingness to learn coding and build simple automations and internal tools.
- Comfortable working with clients, engineers, designers, researchers, product teams, and leadership.

### Good to Have

- PMP, PMI-ACP, Scrum Master, or equivalent certification.
- Experience leading Agile/Scrum teams.
- Experience in technical project management.
- Experience with software development, product management, or technical project management.
- Experience working at startups or rapidly changing organizations.
- Experience managing research or AI/ML projects.
- Experience building internal automations or productivity tools.
- Familiarity with Plane, Git, CI/CD systems, documentation platforms, and modern AI development tools.

## What Success Looks Like

Six months into the role:

**Projects are more predictable.**

**Teams are more autonomous.**

**Tickets are better.**

**Stakeholders aren't surprised.**

**Problems are surfaced earlier.**

**Repetitive work is automated.**

**Processes are documented and improving.**

**Projects ship faster.**

And most importantly:

### Grayhat is better at building software because you're here.

## One Last Thing

This isn't a traditional **"Project Manager as meeting coordinator"** role.

It's about **ownership, execution, systems, and continuous improvement.**

You'll be given problems that don't have obvious solutions.

**Figure them out.**

You'll find processes that can be improved.

**Improve them.**

You'll find work that can be automated.

**Automate it.**

You'll see teams drifting apart.

**Align them.**

You'll see a project going off track.

**Help bring it back.**

### Your job is simple:

# Make Grayhat ship.

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